Meeting procedures

Under meeting procedures, members of the public are welcome to attend all Council meetings. Only elected members of council and those invited to speak to agenda items have speaking rights.┬áContact the Council’s Communications and Secretarial Services Manager (03) 211 1678 for more information.

Venues

Unless otherwise specified, meetings are held in the Council Chambers/Committee Room (Civic Administration Building, 101 Esk Street, Invercargill) or in the case of the Bluff Community Board, in the Bluff Senior Citizens Association building at 10 Onslow Street, Bluff.

Attendance and participation

Members of the public are invited to attend Council meetings (unless otherwise specified) and may also request to speak to the appropriate committee or to the Bluff Community Board.

Agendas and minutes

Copies of Council meeting agendas are available online and from the Council’s Bluff and Invercargill offices two days before the meetings.

Summary

The Council (both elected Councillors and appointed management and staff), its committees and community board have regular meetings to discuss local issues and policies, including how the Council’s money should be spent. The meeting procedures, processes and decision making are typically formal and follow a set protocol which is overseen by the Council’s Secretarial Services Manager.

Bluff Community Board: Invercargill has one Community Board, the Bluff Community Board, which includes elected members of the community and also one Council representative (Councillor). The board meets every six weeks.

Committees: There are four Council committees whose members are selected from the elected Councillors. Most of the reports from Council staff are presented at the committee meetings. Meetings are held approximately once every eight weeks.

Council: Council meetings have a set agenda and allow the elected members (Mayor and Councillors) to make decisions on behalf of Invercargill residents and ratepayers. Council meetings are held approximately once every two weeks.
Other: This includes other Council-related meetings and hearings.

Youth Council: The Youth Council has a set agenda like Council meetings (but the meetings themselves are less formal). Youth Council meetings are held approximately every six weeks.