Warrant of Fitness and IQPs

Buildings with specified systems (alarms etc) installed have ongoing requirements through the Building Warrant of Fitness (BWOF) regime. These will be commercial buildings unless the specified system is a cable car installed in a dwelling.

A Building Warrant of Fitness (Form 12) is a statement from the building owner confirming that the systems in the building have been checked and the inspection and maintenance required (stated in the compliance schedule) for the building has complied for the previous 12 months.


Building Warrant of Fitness forms

SBCG 11 Application for Amendment to Compliance Schedule
SBCG27 Compliance Schedule – Specified Systems Form and Systems Guidance Form

SS 1 Automatic Systems for Fire Suppression
SS 2 Emergency Warning Systems
SS 3.1 Automatic Doors 
SS 3.2 Access Controlled Doors
SS 3.3 Interfaced Fire or Smoke Doors or Windows
SS 4 Emergency Lighting Systems
SS 5 Escape Route Pressurisation Systems
SS 6 Riser Mains
SS 7 Automatic Backflow Preventers
SS 8.1 Passenger Carrying Lifts
SS 8.2 Service Lifts
SS 8.3 Escalators and Moving Walks
SS 9 Mechanical Ventilation or Air Con Systems
SS 10 Building Maintenance Units
SS 11 Laboratory Fume Cupboards
SS 12.1 Audio Loops
SS 12.2 FM Radio Frequency
SS 13.1 Mechanical Smoke Control
SS 13.2 Natural Smoke Control
SS 13.3 Smoke Curtains
SS 14.1 Emergency Power Systems 1-13
SS 14.2 Signs for Systems 1-13
SS 15.1 Systems for Communicating Evacuation
SS 15.2 Final Exits
SS 15.3 Fire Separations
SS 15.4 Signs for Facilitating Evacuation
SS 15.5 Smoke Separations
SS 16 Cable Cars

After a new building is constructed or existing building altered, Council will issue building owners with a compliance schedule covering the maintenance, inspection and reporting requirements for any specified systems in the building.

The building owner is responsible for ensuring the requirements of the compliance schedule are met. The owner has to use independent people to check the systems. The owner pays for an Independent Qualified Person (see below) to inspect and maintain the buildings specified systems.

Each year on the anniversary date of the compliance schedule building owners will need to supply the Council with a Building Warrant of Fitness. Once all the correct information is received and processed, an invoice for the Administration charges related to the documentation will be sent by the Council.

In addition the owner must supply Council with a signed copy of Form 12A. Form 12A is signed by an Independent Qualified Person for each specified system listed on the Compliance Schedule. The building owner must publicly display the Building Warrant of Fitness on the premises.

Independent Qualified Persons (IQPs)

All registered South Island Independent Qualified Persons (IQPs) personnel are recorded on the IQP Register administered by Timaru District Council. Use the following link to search for an IQP:

Application for registration as an IQP must be made to Timaru District Council. This allows the IQPs to issue Certificates of Compliance for specified systems for building owners, ie complete Form 12As for a Building Warrant of Fitness.

Links for South Island (hosted by Timaru District Council):

Application Form
Complaints form
Complaints Procedure