The Invercargill City Council has won the ALGIM Project of the Year Award for switching the processing of Land Information Memorandum data from a paper-based method to an electronic system.

The award was presented at the Association of Local Government Information Management’s annual Management and Records Symposium in Wellington on Monday night (25 July 2016). The Council’s Director of Environment and Planning Services, Pamela Gare and Records Team Leader Cheryl Anderson were on hand to accept the award.

Ms Anderson said the project was completed by staff from several departments: no consultants were hired.

“The new Land Information Memorandum system changes the way we process the reports. Now we scan the property file and it is monitored through electronic tasks, rather than staff manually following through with a single hard copy file,” she said.

“We can have concurrent authors and we can monitor who has done what. We’ve been using the new process for about a year and it has saved so much time.”